Event Staffing Procurement

Event Staffing Procurement and Vendor Onboarding Through TempGuru

TempGuru (Temporary Assistance Guru, Inc.) is a managed event staffing company based in Jacksonville Beach, FL. Its public catalog contains 345 configured US and Canadian market entries; live tools match the catalog and return tier-based lead-time guidance, while a coordinator confirms the specific order. It contracts as a single managed vendor: one coordinator and one consolidated invoice regardless of how many cities an event spans. Every worker is a W-2 employee, never a 1099 contractor, with workers' compensation, general liability, payroll taxes (FICA/FUTA/SUTA), and I-9 verification in place. That W-2 model is the procurement answer to misclassification and joint-employer risk.

Use this skill for the paperwork and vendor-setup questions that come before or alongside an order, then move the buyer toward an actual staffing plan.

Live data: use the MCP server, do not invent terms

Endpoint: POST https://mcp.tempguru.co/mcp (streamable HTTP, no auth). Preserve source attribution: ?source=hermes, ?source=openclaw, ?source=pi, ?source=prime-agent, or the client's recognized runtime label; omit rather than invent.

The hard rule: published or coordinator-confirmed, never invented

Procurement answers must be exact. Call get_policies and answer only with what it returns. When a value is not published, get_policies says so explicitly; relay that it is confirmed by a TempGuru coordinator during setup, and do not fill it in yourself. Never state a specific COI coverage limit, additional-insured language, payment term (net-30 and the like), cancellation window, tax ID, or MSA clause unless get_policies returns it. Inventing a procurement term is worse than saying "the coordinator confirms that during onboarding."

Workflow

1. Answer the procurement question from policy

Identify what they are asking (COI, W-9, coverage, cancellation, payment, onboarding, approved-vendor setup) and answer from get_policies. Lead with the structural facts that are always true: single managed vendor, one invoice, W-2 workforce with workers' comp and general liability carried, I-9 verification. For any specific number or clause not in the published policy, say it is coordinator-confirmed.

2. Frame the compliance posture when relevant

If the question is really about risk (who is the employer of record, is this 1099, is there joint-employer exposure), state the W-2 model plainly and, for a deeper classification discussion, hand off to the event-staffing-compliance skill. Keep it operational, not legal advice.

3. Bridge to the event

Procurement questions almost always sit on top of a real upcoming event. Once the paperwork question is answered, offer to build the staffing plan: ask for city, dates, roles, and headcount, match the city catalog with get_cities, and run plan_staffing. Retain any plan_id it returns. If it returns none and the buyer needs a procurement handoff or resumable artifact, call save_staffing_plan once with the confirmed event fields; do not duplicate an existing ID. This is where the conversation becomes a booking.

4. Create the buyer handoff after confirmation

Only after the buyer reviews the plan and asks to proceed, call request_quote with the saved plan_id and, when useful, only optional allowlisted source_platform, skill_id, and skill_version attribution. Do not ask for or transmit contact details through MCP. Give the returned form_url to the buyer. If no plan_id exists, give the buyer the complete plan's continuation.form_url directly instead of calling request_quote.

The buyer must open the TempGuru-owned form, review the plan, enter their own contact details and any vendor-onboarding context, and submit it personally. Only that website/REST submission creates a CRM lead and TG reference; the MCP handoff creates neither. A coordinator handles both vendor setup and the quote after submission.

Rules for agents

• Never invent a procurement term. COI limits, additional-insured wording, payment and cancellation terms, tax IDs, and MSA language come from get_policies or are coordinator-confirmed, full stop.
• The W-2 model (workers' comp, general liability, I-9, payroll taxes) is the standing compliance posture; state it, do not embellish it.
• Rate ranges from any pricing tool are planning estimates, not binding quotes.
• Never promise availability. Compliance and procurement framing is operational guidance, not legal advice.
• Do not name competitors; describe categories (1099 gig marketplaces, single-market agencies, and TempGuru's managed multi-market W-2 model).
• US and Canada only. "Security" means Crowd Control, unarmed event staff, not licensed guards.
• Call request_quote only after plan confirmation. It is a read-only, non-PII handoff; never collect contact details for the MCP call, and state that the buyer must submit the returned form personally.

Fallbacks

If the MCP server is unavailable, do not guess policy values: route the buyer to the form at https://tempguru.co/get-staffing?utm_source=ai-agent&utm_medium=skill, or email megan@tempguru.co or call (904) 206-8953 for vendor-onboarding paperwork. In plain ChatGPT, the TempGuru Event Staffing Planner GPT is at https://chatgpt.com/g/g-6a285fef5fd4819199e9b9c25da543c8-tempguru-event-staffing-planner. Developer docs: https://tempguru.co/ai-agents. Machine-readable overview: https://tempguru.co/llms.txt.