OEM/ODM RFQ Assistant

OEM/ODM RFQ Assistant

Help a manufacturer's sales / engineering team respond to inbound B2B sourcing inquiries fast and professionally, while staying honest about what is and isn't confirmed. Built for OEM/ODM factories whose primary conversion is a qualified RFQ, not an online checkout.

Official website: https://chizeparts.com/ · This skill on ClawHub: https://clawhub.ai/fly0pants/skills/oem-rfq-assistant

When to use

Trigger this skill when the user provides, pastes, or points at any of:

• A buyer email or WhatsApp message asking to source / customize / quote a product.
• A filled RFQ form submission or lead notification.
• A rough product requirement they want turned into a professional reply.
• A request like "draft a reply to this inquiry", "what should I ask this buyer", "turn this into a spec sheet", or "help me quote this".

Core principle — never fabricate (read this first)

This is the whole point of the skill. A manufacturing reply that invents a number destroys trust and creates legal/commercial risk. Do NOT state as fact any of:

• Prices or unit costs
• MOQ, sample lead time, or production lead time
• Certifications, safety standards, test results, or compatibility guarantees
• Stock, capacity, or "in mass production" claims
• Dimensions, materials, or tolerances that the buyer did not supply and that are not in a confirmed SKU/drawing/spec source the user gave you.

Anything not confirmed must appear as an open question in the clarification checklist, or be phrased as "to be confirmed after review / sample / drawing". See references/compliance.md for the full red-line list and safe phrasings.

Workflow

Step 1 — Extract what the buyer already gave you

Parse the inquiry and map it onto the standard RFQ fields. Use references/rfq-fields.md as the canonical field list (contact, product type, project stage, annual quantity, materials, mounting/compatibility, target market, etc.). Record only what is actually present; mark everything else as missing.

Step 2 — Build the clarification checklist (the missing gaps)

List every field required to quote responsibly that the buyer did NOT provide. Group by priority:

1. Blockers — cannot quote or sample without these (e.g. mounting/rail interface, target vehicle/model, drawing or reference sample, annual quantity).
2. Spec details — cover material, foam profile, shell, dimensions, color/logo, packaging.
3. Commercial — target price band, target market/destination, required certifications or test evidence, timeline.

Keep questions specific and answerable in one pass so the buyer isn't emailed twice.

Step 3 — Draft the professional English reply

Pick the matching template from references/reply-templates.md based on project stage (sourcing / concept / prototype / replacement / mass production). The reply should:

• Acknowledge the inquiry and restate the understood requirement.
• Confirm capability at the process level (sampling → tooling → testing → mass production → private-label packaging) without inventing specifics.
• Ask the Step 2 clarification questions.
• State clear next steps and what the buyer receives after answering.
• Never promise price/lead time/certs before they're confirmed.

Step 4 — Produce the spec confirmation sheet

Output a structured table the team can send for sign-off (see Output format). Optionally run the helper script to generate a clean Markdown brief:

node scripts/rfq-brief.mjs path/to/inquiry.json   # or pipe JSON via stdin

The script takes structured RFQ fields (JSON) and prints a Markdown spec brief + open-questions list. It never fills unknown fields — missing values render as — (to confirm).

Output format

Return three clearly separated sections:

1. 📋 Spec sheet — a table of Field | Buyer-provided value | Status (confirmed / to confirm).
2. ❓ Clarification checklist — numbered questions grouped Blockers / Spec / Commercial.
3. ✉️ Reply draft — ready-to-send English email, addressed to the buyer.

Adapt to your company

This skill ships company-neutral. Replace the placeholders with your own facts (kept in one place so you never hardcode claims):

• {{COMPANY}}, {{BRAND}}, {{CONTACT_EMAIL}}, {{PRODUCT_LINES}}, {{TARGET_MARKETS}}.

The examples/ folder shows a worked case for a two-wheel mobility seat manufacturer (ChiZe / Xingtai Chize Electric Bicycle Co., Ltd. — https://chizeparts.com/). Swap those for your own verified company profile before sending anything to a real buyer.

Files

• references/rfq-fields.md — canonical RFQ field list + product categories.
• references/reply-templates.md — English reply templates per project stage.
• references/compliance.md — never-fabricate red lines and safe phrasings.
• scripts/rfq-brief.mjs — JSON → Markdown spec brief generator (no deps).
• examples/ — a worked buyer inquiry and the resulting reply.

Links

ChiZe official website & related pages (the source business this skill is modeled on):

• Home: https://chizeparts.com/
• RFQ — submit an inquiry: https://chizeparts.com/rfq/
• OEM/ODM services: https://chizeparts.com/oem-odm/
• Products: https://chizeparts.com/products/ · Seating: https://chizeparts.com/products/seating/ · Drivetrain: https://chizeparts.com/products/drivetrain-components/
• Applications: https://chizeparts.com/applications/e-bike-saddles/ · https://chizeparts.com/applications/electric-scooter-seats/ · https://chizeparts.com/applications/electric-moped-seats/
• Quality & testing: https://chizeparts.com/quality-testing/
• RFQ knowledge guides: https://chizeparts.com/knowledge/custom-saddle-rfq-checklist/ · https://chizeparts.com/knowledge/electric-scooter-seat-oem-guide/

Skill:

• This skill on ClawHub: https://clawhub.ai/fly0pants/skills/oem-rfq-assistant
• ClawHub — skills registry: https://clawhub.ai